Nepal IGF Secretariat


Operating Principles of Nepal Internet Governance Forum [Nepal IGF]

  1. Name of the Forum: Name of the Forum shall be “Nepal Internet Governance Forum”
  1. Definitions:
  • Multi-stakeholder Steering Group: Multi-stakeholder Steering Group [Hereinafter referred to as “MSG”] is a group formed under the provision of this Formation Declaration.
  • Asia Pacific Regional Internet Governance Forum: Asia Pacific Regional Internet Governance Forum (Hereinafter referred as APrIGF) means a Regional Internet Governance Forum formed by the countries/economies covered by South and Central Asia; East and South East Asia; Oceania and Western Pacific Islands
  • Internet Governance Forum: Internet Governance Forum (hereinafter referred as IGF) means the Internet Governance Forum called under the auspicious of United Nations.
  • Nepal IGF Cycle: Nepal IGF Cycle means the period between successive Nepal IGF events, equaling approximately one calendar year.
  • Nepal IGF Website: Nepal IGF website means and
  • Internet Governance: Internet Governance means to be interpreted according to the definition established by the Working Group on Internet Governance.
  • Equal Basis: Equal Basis means that each stakeholder is accorded equal respect and no one stakeholder is hierarchically superior to another. Equal basis does not mean equal representation.
  1. Objectives: Nepal IGF has been formed with the following objectives:
  • To promote and encourage open and inclusive dialogue and exchange of ideas among all stakeholders involved with Internet governance related issues in Nepal.
  • To support and ensure the proper conduct of the organizational work of the annual Nepal IGF,
  • To act as an interface among Nepal IGF Community, the Asia Pacific IGF community and the global IGF community.
  • To Create opportunities to share best practices and experiences; identify emerging issues and bring them to the attention of the relevant bodies and the general public;
  • To Contribute to capacity building for Internet governance.
  • To raise awareness, build capacity and promote a better understanding of Internet governance-related matters among the stakeholders of their respective community;
  • To facilitate a multi-stakeholder discussion and exchanges of ideas and opinions. They should seek to foster multi-stakeholder collaboration among the stakeholders from their respective community; and
  • To bring the perspectives of the respective community to the global IGF agenda and vice-versa.
  1. Organizational Principles:
  • MSG shall be the apex body to make any decision on behalf of Nepal IGF and shall exercise its final authority on all the operational and policy matters based on open, transparent and accountable manner.
  • Membership of the MSG is informal and open, and determined only by voluntary participation in the designated public and open mailing list: [email protected]
  • The MSG will operate conscientiously and actively according to principles of Openness, Transparency and Multi-stakeholderism.
  • All meetings of the MSG will be open for any individual to participate. Minutes including any decisions shall be published to the MSG mailing list and to the Nepal IGF website, within 7 days of any meeting.
  • The MSG shall be composed of [At least five Stakeholders] and open to the following stakeholder groups including but not limited to the following on equal basis:
    • Government,
    • Civil Society,
    • Private Sector,
    • Technical Community,
    • Media Community
    • Academia
    • End user Community
  • In order to be considered for purposes of diversity requirements (for voting, quorum or other purposes), an MSG member must state an affiliation to one (and only one) of the recognized stakeholder groups. The stated affiliation may be changed no more than once per year, and no less than one month prior to the event at which the affiliation is relevant.
  1. Membership of MSG:
  • Membership of Nepal IGF MSG is open to interested individuals who are committed to the following principles:
    • Organizational Principles of Openness, Transparency and Multi-stakeholderism,
    • Devote some time and effort in support of the Nepal IGF, and
    • Maintaining and demonstrating respect for all other members.
  • MSG shall conduct a due diligence of applicant and adopt the membership based on the recommendation.
  • Participants who demonstrate a lack of such commitment may be barred from participation in the MSG, subject to appropriate due and democratic process.
  • All members are equal and have the same rights and duties to act in their personal capacity.
  1. Function of the MSG:
  • To ensure the Nepal IGF is organized, and work conducted in line with the main IGF principles;
  • To coordinate the preparatory process for the annual meetings, especially in regards to planning the program, overall logistics and finances;
  • To initiate and coordinate outreach toward the wider community, with goals of informing the community about the existence of the initiative, thus raising awareness onthe importance of the Nepal IGF and ways of engagement.
  • To streamline the outreach activities toward bringing new stakeholders into the Nepal IGF’s process, either as members or as partners/supporters;
  • To actively explore sponsorship opportunities for supporting the organization of the annual meetings of Nepal IGF.
  • To coordinate the public consultations, call for inputs and proper classification of received inputs with regards to the Nepal IGF program agenda and major decision making processes.
  • To prepare an annual meeting report and to ensure the report is made publicly available and presented to the concerned stakeholders, at-large community, the regional and global IGF, and other organizations, fora, and processes within the global Internet governance ecosystem;
  • To ensure consultation with concerned stakeholders on all important matters related to local and/or regional Internet governance processes, and that the input received is integrated into the Nepal IGF’s decision-making processes; and
  • To represent the initiative at all relevant events, particularly the APrIGF and IGF.
  1. Decision Making:
  • Except as specified herein, all decisions shall be made by consensus where possible. If a consensus cannot be reached then a formal vote may be held.
  • Each person who is subscribed to the MSG mailing list (or a predecessor list) at least two (2) months before any election or voting event will be considered as a “voting member” of the MSG, and entitled to vote. A list of voting members will be published prior to any formal vote, which is undertaken.
  • Where a vote is undertaken, it may be carried out using such electronic and or online means (including web applications, email and/or video or tele-conferencing) as determined appropriate by the chairperson.
  • Face-to-face meetings may be conducted as per the requirement or feasibility. The Chair of MSG or Vice Chairs in the absence of Chair shall call such meeting with at least 7 days notice in advance. The minutes and any decisions taken at such meetings must be reported to the MSG within 7 days of the meeting.
  1. Management
  • Chairperson: The Chairperson shall be elected by the MSG for a period of two Nepal IGF Cycles, and shall act as Chairperson at all MSG Meetings and shall represent the Nepal IGF in its dealings with outside entities.
  • Vice-Chairperson: Two vice-chairpersons shall be elected, each serving for a period of 2 Nepal IGF Cycles (but with staggered terms).
  • Member-Secretary: A member in the MSG nominated by the Secretariat shall be the Member Secretary of the MSG. Member Secretary shall be the liaison officer between MSG and the Secretariat.
  • Chairperson and Vice-Chairpersons should be elected from different recognized stakeholders.


  • Secretariat:
    • An organization shall be appointed by MSG based on recommendation of Chairperson to function as the Secretariat of Nepal IGF. The secretariat shall be responsible for maintaining the Nepal IGF website and mailing lists, recording meetings, and performing administration functions.
    • The Secretariat shall work together with the local host of Nepal IGF meeting each year
  • Selection Process:
    • The selection process of Chairperson of Nepal IGF and Vice Chairpersons of Nepal IGF shall be concluded by MM/DD of the relevant year of filling up the position.
    • MSG shall form a three member Election Committee for the purpose of election of Chairperson or Vice-chairpersons, as the case may be.
    • Election committee shall have power to lay down rules and regulations for the purpose of election.
    • The decision of Election Committee shall be final on any matter related to the election.
    • Election committee shall be terminated automatically after election accomplished.
    • Where terms are ending, chair and vice-chair positions are declared to be open at the conclusion of the Nepal IGF event, until the next MSG meeting, where vacant positions will be filled, which can occur no less than 1 month later.
    • A MSG member who has completed at least one Nepal IGF Cycle is eligible for the post of Chairperson or Vice-Chairperson. However, this provision shall not be applicable for the first Ad Hoc Chairperson and Vice-Chairperson,
    • If one fourth of MSG member are with the opinion that the behavior of Chairperson or Vice-Chairperson is against the principles laid down by this Standard Operation Procedure, they can submit a no confidence motion against such official.
    • MSG shall for a Committee to hear the case of no Confidence Motion, when such motion is submitted.
    • The Special Committee shall give a due notice to the relevant official to defend the motion initiated against him/her.
    • After the completion of presentation of vote of no confidence to the MSG, the Special Committee Chair shall propose for the decision.
    • The vote of no confidence’s proposal shall be passed by majority of two third (2/3) of total Active MSG members. If the proposal passes, the official shall be freed from post.
  • Ad Hoc Arrangement of MSG:
    • All the signatories of this document shall form default Ad Hoc MSG for the purpose of convening First Nepal IGF in the year 2017 AD.
    • This Ad Hoc MSG shall elect its Ad Hoc Chairperson, Vice Chairpersons, Member-secretary, Secretariat based on the principle adopted by this document.
  1. Annual Nepal IGF location and host:
  • The location and host of annual Nepal IGF will be determined by a decision of the MSG, which be announced by the conclusion of the preceding annual Nepal IGF, at the latest.
  • The bidding process for the Nepal IGF must be opened at least 2 months before the announcement of the decision, and must be closed at least 1 month before the announcement.
  1. Amendments to the Principles: The principles in this document may be amended by a decision the MSG as required. All proposals for changes shall be published for at least one month before any such decision.

News and Events

Request to Registration for Participation on Nepal IGF 2017

Publish on: August 8, 2017

Request interested participants to submit this form to participant Nepal IGF 2017 at Hotel Yellow Pagoda, Kantipath. REGISTRATION

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Call for workshop proposals

Publish on: July 26, 2017

Workshop Submission Deadline August 10, 2017

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Nepal IGF declaration has been signed

Publish on: September 7, 2016

Nepal IGF declaration has been signed by on Feb 21, 2017 in an event at Department of Information Technology, Government of Nepal, Thapagaun, Kathmandu, Nepal. The declaration was signed by 23 person from Six different stakeholder group.

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